Get 40 hours a week back with a managed remote executive assistant.
Just Ask AVA recruits, trains, and manages dedicated executive assistants from top LATAM talent, working in your time zone, so you can lead instead of chase.
Who you're working with
- U.S.-Based Agency
- Your contract, billing, and management are all handled in the U.S.
- Goldman Sachs 10KSB
- Alumni of the Goldman Sachs 10,000 Small Businesses program.
- Top LATAM Talent
- Nearshore assistants aligned to U.S. business hours.
Trusted by founders at
What your AVA actually runs
Not a vague promise of help. A visible operating rhythm across your inbox, your calendar, and your end-of-day reporting.
- Handled
Vendor - invoice approval
Approved, paid, and filed
- Scheduled
Prospect asking for Thursday
Booked with prep notes
- Handled
Team travel change
Rebooked, confirmations sent
- You
Contractor scope question
Needs your quick OK
- Held
9:00 - 11:00Deep work
Protected
11:30Investor call
Prep brief ready
1:00 - 2:00Lunch
Held
2:00Client follow-ups
Owned by your AVA
- 14 emails answered or filed
- 6 meetings scheduled for next week
- 3 follow-ups sent, 1 needs you
- Tomorrow's top 2 priorities flagged
Sent to you every evening, so you never wonder what got done.
We recruit
We identify the admin draining your time and match you with an assistant built for exactly that work.
We train
Your assistant learns your workflows, communication rhythm, and reporting before they go live.
We manage
We run reporting and accountability so support never becomes another thing you have to chase.
You did not build a business just to become its busiest employee.
Most leaders do not need more random task help. They need to replace themselves one operational layer at a time. The problem is not that you are bad at delegation. The problem is that the business still depends on you for every decision, follow-up, reminder, handoff, and loose end.
That is exactly what managed Administrative Support was built to fix.
Your inbox decides your day
Your calendar controls your attention
Client follow-ups live in your head
Your team waits on you for simple decisions
Every new opportunity creates more admin
Hiring help feels like it might create more work, not less
From first call to live support in 14 days
Every launch follows the same clockwork process. You always know what happens next.
- 1
Day 1
Delegation Audit & Role Scoping
We map what is draining your time and decide what gets removed first.
- 2
Days 2 - 4
Workflow & SOP Mapping
We document how the work should run, so nothing lives only in your head.
- 3
Days 5 - 10
AVA Matching & Shadow Training
We match an assistant to the role and train them on your workflows before launch.
- 4
Days 11 - 14
Live Launch
Your AVA takes over the first workflows with check-ins built in.
- 5
Day 15+
Daily Syncs & Account Management
A U.S.-based account team keeps the rhythm on track, week after week.
Recruited from the top 1% of LATAM applicants
Your assistant is a full-time professional recruited from across LATAM and managed by our U.S.-based agency. You get the caliber of an executive hire without running a single recruiting process yourself.
- Applicants accepted
Top 1%
Applicants accepted
- English fluency
C2
English fluency
- Time zone overlap
EST - PST
Time zone overlap
- Multi-stage interviews and skills assessments
- Background and reference checks
- Tested on real inbox, calendar, and scheduling work
- Fluent in Google Workspace, Slack, CRMs, and scheduling tools
- Ongoing coaching and quarterly performance reviews
- Backed by a U.S.-based account team
The VA Trap vs. The Managed AVA Model
Hiring on your own means you are the recruiter, trainer, and manager. The managed model means we carry that weight.
Hiring on your own (Upwork, job boards)
- You write the role
- You recruit candidates
- You train from scratch
- You manage accountability
- You create the systems
- You hope the match works
Just Ask AVA
- We help define the right administrative support
- We recruit for the role
- We train around your workflows
- We install reporting rhythms
- We support the match and performance
- We help turn task help into operational ownership
Real time back. Real peace of mind.
"She has consistently exceeded expectations as far as deadlines. Her communication in the morning and afternoon is always well appreciated and she hasn't skipped a beat yet. I love that she's really taken a hold of our mentality of getting stuff done, when it's necessary, and not worrying about the time."
Giovanni T.FPS LLC"Rebeca is fantastic. She is eager, performs well, has a great attitude. Overall she is stellar and makes a huge difference for me, the biz and our family."
Ryan MuellerReve Properties"Lianne has been an exceptional virtual assistant. She's consistently helpful, highly accommodating, and genuinely invested in building trust and transparency. Her reliability makes my workflow smoother, my time more protected, and my priorities easier to execute."
Ben J.Washworld Car Wash"Maria has been a great addition to the team. She's always responsive, is able to work independently, and gives a great effort to deliver on any assigned tasks. Her quality of work is excellent and she pays attention to the details."
Chris G.EW Landscape
Pricing
One flat price. Everything managed.
Administrative Support. No hourly meters, no surprise invoices.
$2,500/month
- A dedicated executive assistant, recruited for your business
- Trained around your workflows before launch
- Managed with reporting and accountability rhythms
- Payroll, retention bonuses, and quarterly performance reviews handled
- Replacement matching if the fit ever needs adjustment
The AVA Fit Promise
If your assistant isn't the right fit, you don't start over alone. We re-match you and manage the full transition at no additional cost. With managed support, the risk of a bad hire sits with us, not you.
Answers before you book
Is this a virtual assistant agency?
Just Ask AVA provides remote executive assistant support, but the model is more managed than a typical VA placement. We help define the role, recruit, train, and support the operating rhythm so the assistant is not just dropped into your business without structure.
How quickly can we start?
The goal is to launch your administrative support in 14 days after your Schedule Overview and role mapping process.
What if I do not know what to delegate?
That is exactly what the Schedule Overview is for. We help identify where your time is being drained and which responsibilities should be removed first.
Do I have to train the assistant myself?
You will provide business context and feedback, but you are not starting from zero. Just Ask AVA helps structure the role, define the responsibilities, and support the assistant's operating rhythm.
What if the match is not right?
Just Ask AVA supports the matching and adjustment process. The goal is not to leave you alone with a bad fit, but to help create the right support structure.
Where can I see pricing?
Pricing is shown above on this page and in detail on the Administrative Support page, so you can compare the right level of support after understanding the model.
"I built Just Ask AVA because the bottleneck in every business I ran was me. Managed administrative support is how I climbed out, one layer at a time."
Eric Lee Usher, President of Just Ask AVA
Ready to stop being the bottleneck?
Schedule an overview and we will show you what to remove from your plate first and how Just Ask AVA can help you launch structured support in 14 days.
Covered by the AVA Fit Promise: if the fit isn't right, we re-match you at no additional cost.